- About Us
- What information do we process?
- How and why do we use your personal information?
- With whom do we share your information?
- Where is your information processed?
- For how long will we keep your information?
- Your rights
- Contacting us and making a complaint
What information do we process?
We will collect, process and store personal information about you which will include:
- in relation to subscribers to our newsletter: your name and email address when you contact us for information or to subscribe to our newsletters on our website.
- Any other information that you submit to us including using our ‘Contact Us’ form, by email or in person.
- Social media profile information if you visit our website or any of our social media accounts whilst logged into a social media account.
Most of the information described above comes directly from you but we do obtain some from third parties, e.g. passed to us from your employer where they have designated you as their contact person. We may also collect data from social media platforms such as Linkedin where we automatically receive a copy of your profile and from third party background check providers as may be necessary when performing our company due diligence.
When you visit our website, we collect information that your browser sends whenever you visit our Site (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, computer settings, the pages of our Site that you visit, how often you visit those pages, the time and date of your visits, the time spent on those pages and other statistics.
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you or the company you represent with our services). In this case, we may have to cancel the supply of a product or service, but we will notify you if this is the case at the time.
If you fail to provide personal information when applying for a role with us which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application further. For example, if we require a credit check or references for a role and you fail to provide us with relevant details, we will not be able to take your application further.
How and why do we use your personal information?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- When you have expressed an interest in our products and services.
- Where we need to comply with a legal obligation.
- With your consent.
We use your personal information in the following ways:
If you are a business contact, we shall use your information to contact you to discuss our services (and any changes to them); to provide our services, to respond to any questions or concerns you have raised; to deal with administrative matters such as contacting you for business purposes; and (where applicable) to prevent fraud. We will do this on the basis of our legitimate business interests.
In relation to visitors to our offices, we will use the personal information we collect to keep our colleagues safe and to meet our health and safety legal obligations.
We may also use your personal information in order to comply with any legal obligation that we have, in connection with any legal proceedings, or in order to establish, exercise or defend our legal rights.
Where we have relied on our legitimate interests to process your personal data, you may contact us to obtain more information, including in relation to our assessment of the impact on you.
With whom do we share your information?
Your information will be shared internally amongst our staff but they will only use it to carry out their duties in line with the purposes set out above. We will need to share your personal information with others from time to time, including:
- our professional advisers, such as our accounting and legal advisers where they require that information in order to provide advice to us;
- if another entity acquires us or our assets, your information may be disclosed to that entity as part of the due diligence process and, if the acquisition goes ahead, your information will be transferred to that entity; and
- our service providers who operate our website, or provide and support our management and data storage systems.
- websites for which links are provided on our Site which are owned by third parties. For the avoidance of doubt, we do not control these third-party websites and are not responsible for their privacy statements. When you leave our Site, we encourage you to read the privacy statement of every website that you visit.
We will also disclose your personal information if we are required to do so by law or to a law enforcement agency.
Where is your information processed?
We may store your data physically or electronically. Any data stored electronically will be encrypted and stored in our secure servers and any data stored physically will be stored in our business premises within the UK.
We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.
Although we will always do our best to protect your personal data, we cannot guarantee the security of data transmitted to our Site and any transmission is at your own risk.
For how long will we keep your information?
In summary, however, we keep:
- Information about subscribers to our newsletter for the time of subscription
- Information relating to your social media profile when you visit our website for 1 year from last visiting
- Other information that you submit to us including using our Contact Us form, by email, post or in person for 1 year after submitting the information
We will securely erase your information in advance of these deadlines if we decide that we no longer need it.
You have the following rights regarding your information:
- Right to be informed
- Right of access
- Right to rectification
- You are entitled to have your information corrected if it is inaccurate or incomplete.
- Right to erasure
- This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
- Right to restrict processing
- You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
- Right to data portability
- You have the right to obtain and reuse your personal data in a structured, commonly used and machine readable format in certain circumstances. In addition, where certain conditions apply, you have the right to have such information transferred directly to a third party.
- Right to withdraw consent
- If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful).
- Right to object to processing
- In addition to the above rights, you also have the right to object to certain types of processing, in certain circumstances. In particular, the right to object to the processing of your personal data based on our legitimate interests grounds (including processing for direct marketing).
Contacting us and making a complaint
Mr. Ashley Bullard
5 Merchant Square
London W2 1AY
If you are not satisfied with our response or you believe our use of your information does not comply with data protection law, you can make a complaint to the supervisory authority responsible for the territory in which your Controller operates. In the UK, that is the Information Commissioner – see www.ico.org.uk for more information.